Privacy policy of RWS GmbH

Data protection is a matter of trust. Your trust is a core value for our company ("RWS GmbH" and/or "we" and/or "us").

1. about us

2. When does this privacy policy apply?

3. what personal data do we process and for what purposes?

4. with whom do we share your personal data?

5. When do we disclose your personal data to third countries?

6. How do we protect your personal data?

7. How long do we store your personal data?

8. What rights do you have in relation to your personal data?

9. existence of automated decision-making

10. contact details

11. amendment of our data protection provisions

12. important information in accordance with Art. 13 of the General Data Protection Regulation (GDPR) for the organisation of competitions
 

1. about us

This privacy policy applies to the company RWS GmbH. If you have any questions or concerns in connection with the processing of your personal data, you can contact the data protection team at RWS GmbH dataprotection(at)rws-tech.com.
 

2. when does this privacy policy apply?

This privacy policy applies to all processing of personal data in connection with all business transactions in all business areas. It applies to the processing of both past and future personal data.

Please note that different data protection declarations may apply, for example for applicants, trade fairs and similar events.
 

3. what personal data do we process and for what purposes?

We may process personal data in the following situations and for the following purposes:

  • Communication: We may process personal data when you contact RWS GmbH or when RWS GmbH contacts you, for example when you contact our customer service or when you write to RWS GmbH or call us. In this case, we normally process name(s) and contact details as well as the content and time of the relevant messages. We may use this data to provide you with information, process your request and communicate with you.
     
  • Visiting websites, using apps: When you visit our websites or install and use an app from RWS GmbH, we may automatically collect information such as your browser, the IP address of your computer, your internet service provider, the website from which you switched to our website, the duration of your visit to our website and what type of device you are using (such as a PC, smartphone or tablet and the corresponding operating system).

    We can then record which pages you have accessed during your visit to our website. This information may be used to improve the functioning of our website, for statistical purposes and as part of system administration. We may also use "cookies". These are small text files that are temporarily or permanently stored on your device when you visit our website. Cookies record information about the number of visitors to the website, the pages visited and the time spent on the website. They are often necessary for the functionality of the website.

    Other cookies can be used to personalise the offer so that RWS GmbH can show you targeted advertising from third parties. You can refuse the use of cookies by selecting the appropriate settings on your browser or by not accepting cookies when you visit the website.     However, this may affect your experience of the website.

    Cookies that are necessary for the technically error-free and optimised provision of our services ("technically necessary cookies") may be stored on the basis of our legitimate interest.     Cookies that are not technically necessary can only be set after you have given your consent.

    You can adjust the cookie settings at any time and revoke any consent you have already given.
  • We may also use analysis services from external service providers, which may result in the service provider in question processing data about you. We recommend that you read the data protection declarations of these external service providers.

    The following analytics services may be used on our website:
    • "Matomo" is operated by the company InnoCraft Ltd, 150 Willis St. 6011 Wellington New Zealand.
    • "Google Analytics" is operated by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA or, if the service is provided in the European Economic Area and Switzerland, by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
    • "Hotjar" is operated by Hotjar Ltd, Level 2, St Julians Business Centre, 3, Elia Zammit Street, St Julians STJ 1000, Malta.
    • "Facebook" is operated by the company Facebook, 1601 Willow Rd, 94025 Menlo Park, USA or, if the service is provided in the EU, by Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland.


For the purpose of statistical evaluation of visitor access, the user information generated by the cookie can be transmitted to our server and stored for usage analysis purposes, which serves to optimise our website. Your IP address is immediately anonymised during this process so that you as a user remain anonymous to us.

The information generated by the cookie about your use of this website is not passed on to third parties.
To find out the purpose and scope of the processing of your data as well as your rights and settings options to protect your privacy, please visit the websites listed below with the data protection notices of the aforementioned providers at:


Finally, we may also use functions of service providers such as LinkedIn, which may result in the service provider in question processing data about you. We recommend that you read the privacy policies of these external service providers.

Our pages may contain links or plug-ins that redirect to the websites of the following social networks.

  • "Facebook" is operated by the company Facebook, 1601 Willow Rd, 94025 Menlo Park, USA or, if the service is provided in the EU, by Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland.
  • "Instagram" is operated by Facebook, 1601 Willow Rd, 94025 Menlo Park, USA or, if the service is provided in the EU, by Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland.
  • "Pinterest" is operated by Pinterest Inc., 808 Brannan Street, San Francisco, CA 94103-4904, USA.
  • "YouTube" is a service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA or, if the service is provided in the European Economic Area and Switzerland, by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
  • "Twitter" is operated by Twitter Inc., 795 Folsom St., Suite 600, San Francisco CA 94107 in the USA.
  • "LinkedIn" is operated by LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland.
  • "XING" is operated by XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany.

If you click on one of the links or buttons mentioned, you will be forwarded directly to the websites of the above-mentioned social networks. It is beyond our control to influence the content of any data transmitted. If you click on the respective link or button, information that you have accessed certain pages of our website may be forwarded to the servers of the above-mentioned social networks.

For users of the aforementioned social networks who are logged in at the same time, this means that the usage data may be assigned to your respective personal account or profile.

If you use the links or buttons, it cannot be ruled out that this information will be transmitted directly from your browser to the aforementioned social networks and stored there. Even if you are not a member of the aforementioned social networks, there is still the possibility that the aforementioned social networks will determine and store your IP, over which we also have no influence.

To find out the purpose and scope of the processing of your data as well as your rights and settings options for protecting your privacy, please visit the following websites with the data protection notices of the aforementioned providers at:

If you do not agree to the aforementioned social networks collecting any data about you when you click on the links or buttons, we ask you to log out of the respective account before visiting our website. You also have the option of blocking the add-ons for your browser or visit to the website.

- Display of content on social networks: To display content on social networks and plug-ins, we may use certain services that serve to display the web pages and manage our social networks. We may use the following services for this purpose:

  • "Flockler" is operated by Flockler, Rautatienkatu 21 B, 33100, Tampere, Finland.
  • "ShareThis" is operated by ShareThis Inc, 4005 Miranda Ave, Suite 100, Palo Alto, 94304 California, USA.

Clicking, liking, commenting or similar interaction with the respective social network could establish a connection with the service. The service provider may receive your IP address. This also applies if you are not logged in to the respective social network.

Any use is based on the legitimate interest in the most comprehensive possible presentation of the channels of the social networks used.

To find out the purpose and scope of the processing of your data as well as your rights and settings options to protect your privacy, please visit the following websites with the data protection notices of the aforementioned providers at:

  • Flockler: https://flockler.com/de
  • ShareThis: https://sharethis.com/privacy/
  • YouTube: Our websites may contain videos that link to YouTube. If you click on the YouTube button in such a case, you will be taken to our videos on the YouTube website. We then only enable you to connect to the YouTube service. YouTube is a service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA or, if the service is provided in the European Economic Area and Switzerland, by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

    If you do not agree to the storage of this data from your visit, you can refuse the use of cookies by selecting the appropriate settings on your browser or by not accepting cookies when you visit the website.

    If you would like information on the purpose and scope of data collection and use by Google as well as your rights and setting options for protection as a YouTube customer, please refer to YouTube's data protection information: (www.google.com/policies/privacy/).
  • Google Maps: The websites may use Google Maps from Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland. Google Maps is a web service for displaying interactive (land) maps in order to visualise geographical information. By using this service, you will be shown our location and it will be easier for you to find us.

    Information about your use of our website (such as your IP address) is transmitted to Google servers and stored there as soon as you access the subpages where the Google Maps map is integrated. This information may also be transmitted to the servers of Google LLC. in the USA. This occurs regardless of whether Google provides a user account through which you are logged in or whether a user account exists. If you are logged in to Google, your data will be assigned directly to your account. If you do not wish your data to be associated with your Google profile, you must log out before activating the button. Google stores your data (even for users who are not logged in) as usage profiles and analyses them. The collection, storage and evaluation are based on Google's legitimate interest in the display of personalised advertising, market research and/or the needs-based design of Google websites. You have the right to object to the creation of these user profiles, whereby you must contact Google to exercise this right.

    If you do not agree to the storage of this data from your visit, you can refuse the use of cookies by selecting the appropriate settings on your browser or by not accepting cookies when you visit the website.

    The use of Google Maps is in the legitimate interest of RWS GmbH or a third party.
  • Issuu: Components of the Issuu web service, operated by Issuu Inc - 131 Lytton Ave, Palo Alto, CA 94301, USA, can be used on our websites. This enables the publication and distribution of magazines and catalogues as well as their viewing. The magazines and magazine extracts we have stored on Issuu are reproduced exclusively on the www.issuu.com website. As soon as you access one of our websites that is linked to Issuu, you will be automatically redirected to "https://issuu.com".

    As soon as you view the e-papers provided by us, data is transmitted to the Issuu server, providing information about the time and duration of use.

    Issuu also calls up the Google Analytics tracker. This is Issuu's own tracking system, to which we have no access. You can prevent tracking by Google Analytics by using the deactivation tools that Google offers for some Internet browsers.

    If you have an Issuu user account and do not want Issuu to collect data about you via this website and link it to your membership data stored with Issuu, you must log out of your user account before visiting this website.

    The use of Issuu is in the legitimate interest of RWS GmbH or a third party. If you would like to receive information on the purpose and scope of data collection and use by Issuu as well as your rights and settings options for data protection, please refer to the privacy policy of issuu.com/legal/privacy
  • Picturepark: Our websites may use Picturepark, operated by Vision Information Transaction AG, Industriestrasse 25, 5033 Aarau, Switzerland. Picturepark is a content management system. This allows content to be managed efficiently. Picturepark collects technical data as well as data about your visit and use of the product.

    The use of these services is in the legitimate interest of RWS GmbH.

    If you would like to receive information on the purpose and scope of data collection and use by Picturepark as well as your rights and settings options for data protection, please refer to Picturepark's privacy policy at picturepark.com/de/terms/privacy/.
  • Google Tag Manager: The Google Tag Manager may be used on our websites. Google Tag Manager is a service of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, or if the service is provided in the European Union, Google Ireland Limited, Google Building Gordon House, Barrow St, Dublin 4, Ireland. Google Tag Manager enables us as marketers to manage website tags via an interface. The Google Tag Manager tool, which implements the tags, is a cookie-free domain and does not itself collect any personal data. Google Tag Manager triggers other tags, which in turn may collect data. Google Tag Manager does not access this data. If deactivation has been carried out at domain or cookie level, this remains in place for all tracking tags that are implemented with Google Tag Manager.

    The use of Google Tag Manager is in the legitimate interest of RWS GmbH.

    Further information on data protection can be found on the Google website:     https://policies.google.com/privacy?hl=de&gl=de
  • Google reCaptcha: Our websites may use the reCaptcha service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, or, if the service is provided in the European Union, Google Ireland Limited, Google Building Gordon House, Barrow St, Dublin 4, Ireland.

    The query is used to differentiate whether an entry is made by a natural person or is abusive through machine and automated processing.

    The service includes sending the IP address and any other data required by Google for the reCaptcha service to Google and is based on our legitimate interest in determining individual responsibility on the Internet and avoiding abuse and spam.

    As part of the use of Google reCaptcha, personal data may also be transmitted to the servers of Google LLC. in the USA.

    Further information on Google reCAPTCHA and Google's privacy policy can be found at:     https://www.google.com/intl/de/policies/privacy/
  • Web fonts: External fonts may be used on our websites. These improve the display. This ensures that texts and fonts are displayed correctly. The following providers can be used:
    • Google Fonts is operated by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, or if the service is provided in the European Union, Google Ireland Limited, Google Building Gordon House, Barrow St, Dublin 4, Ireland.
    • FastFonts is operated by Monotype GmbH, Spichernstraße 2, 10777 Berlin. When a page is called up, the fonts are loaded into the browser cache to enable the fonts to be displayed.

      For this purpose, a connection is established with the provider's server. The provider processes usage data such as your IP address. The use of these services is in the legitimate interest of RWS GmbH.

      To find out the purpose and scope of the processing of your data as well as your rights and settings options to protect your privacy, please visit the following websites with the data protection notices of the aforementioned providers at:
    • Google Fonts: https://www.google.com/intl/de/policies/privacy/
    • FastFonts: https://www.fonts.com/info/legal or
    • Monotype GmbH https://www.unternehmen.online/meta/datenschutzerklaerung/
  • Contact form: If you use our contact form to get in touch with us, we will ask you for personal information. A valid e-mail address is required so that we can answer your enquiry. Further personal details can be provided voluntarily.

    Your details will be processed by e-mail.     For technical reasons, encrypted transmission of your contact information cannot be guaranteed. This means that there is a theoretical possibility that data could be accessed or falsified by unauthorised persons.

    Data processing for the purpose of contacting us is based on your voluntary consent. By clicking on the "Send" button, you consent to the processing of your contact information for the above-mentioned purposes. If you do not agree to this, you must cancel the process. The contact form will then not be sent and your data will not be processed.

    The data entered in the contact form will therefore be processed exclusively on the basis of your consent. You can revoke
    your consent at any time with effect for the future by contacting dataprotection@rws-tech.com.

    We will only use your data to the extent necessary to process your enquiry and for further correspondence with you. The data collected by us for the use of the contact form will be stored by us for the purpose of processing the enquiry and in the event of follow-up questions and will be deleted
    after your enquiry has been dealt with in accordance with data protection law, unless there is another legal obligation to retain the data.
  • Use of e-mail: We may use your name and e-mail address to send you notifications, updates, invitations to events and other information by e-mail. However, we will first ask for your consent to do so, unless we have already received your contact details from you in connection with our services. If you receive marketing communications from us and no longer wish to receive them, you can unsubscribe at any time by following the link provided in these emails. We may use external service providers to find out whether you open our emails or click on the links they contain. You can prevent this by making the appropriate settings in your e-mail client.
  • Newsletter: If you have given your consent to receive a newsletter, we may process your data collected in this context. When subscribing to the free RWS newsletter, the e-mail address, date and time of registration are stored. The data is processed on the basis of consent in accordance with Art. 6 para. 1 lit. a GDPR.

The only mandatory information for sending the newsletter is your e-mail address. We may store your e-mail address for the purpose of sending you the newsletter. The legal basis is your consent. The provision of further, separately marked data and information is voluntary. They can be used for the purpose of addressing you personally and/or personalising the e-mail newsletter.

We have recorded your consent and are obliged to keep its content available for retrieval at all times.

If you register for an e-mail newsletter, the personal data and information provided by you and transmitted to us may be collected and stored by us electronically. The purpose of this processing is initially to carry out the so-called double opt-in procedure, with which you can consent to the regular sending of the e-mail newsletter. The registration system with an additional confirmation message (double opt-in) prevents fraudulent registration by third parties.

This means that after you have submitted your data and information, we will send you an e-mail to the e-mail address you have provided and ask you to confirm in this e-mail that you wish to receive the newsletter. If you do not confirm your registration, your data will be deleted.

After your confirmation, we save your IP address and the time of confirmation.

The purpose of this procedure is to verify your registration for the e-mail newsletter and, if necessary, to be able to recognise and prevent any possible misuse of your personal data. The legal basis is the protection of our legitimate interests or those of a third party.

We would like to point out that we can evaluate the behaviour of readers of our email newsletter. For this analysis, the emails sent contain so-called web beacons or tracking pixels. These web beacons or tracking pixels are one-pixel image files that are optionally provided by our service provider in order to measure the performance of our newsletters. The integration of the web beacon / tracking pixel as well as the evaluation of which links are clicked within the newsletter run via the servers of the service provider Mailchimp (Mailchimp: is operated by The Rocket Science Group LLC d/b/a Mailchimp, 675 Ponce de Leon Ave NE, Suite 5000, Atlanta, GA 30308 USA) and are assigned to your e-mail address and an individual ID for statistical and analytical purposes. The legal basis is your consent.

Further information about Mailchimp and Mailchimp's privacy policy can be found at mailchimp.com/legal/privacy

This tracking does not take place if you have deactivated the display of images in your e-mail programme by default. In this case, the newsletter will not be displayed in full and you may not be able to use all the functions. As soon as you display the images, the tracking described above will be activated.

The data collected during registration (e-mail address and voluntary information) will be deleted as soon as it is no longer required to fulfil the purpose for which it was collected. This is the case after cancellation of the newsletter or revocation of your consent. The personal data will then be irrevocably deleted. The legality of data processing operations that have already taken place and data that we have stored for other purposes (e.g. as part of a customer relationship, a prize draw, etc.) remain unaffected by this.

The data and information stored via the tracking function will be stored for as long as you have subscribed to the newsletter. After you unsubscribe or withdraw your consent, we store your data purely statistically and anonymously.
 

  • Online shop: You have the option of ordering goods via our website in our online shop as a customer or as a guest. Once you have registered, you can log in to our shop directly with your e-mail address and password in the event of a future order without having to enter your contact details again. Your personal data will be entered into an input mask and transmitted to us and stored.

    If you place an order via our website, we collect personal data such as your title, first name, surname, email address, address and telephone number
    when you register in our shop.

    The processing of your entered personal data is necessary for the fulfilment of the contract or for the implementation of pre-contractual measures, for the fulfilment of a legal obligation, for the protection of the legitimate interests of RWS GmbH or a third party.

    Otherwise, your data will only be processed if you have given your consent. You can revoke your consent at any time with effect for the future. Your personal data will be deleted when it is no longer required for the purposes stated, unless statutory retention obligations prevent this.

    You can also place your orders as a guest without registering beforehand. In this case, however, you must re-enter your data for each subsequent order.

    We process the information you provide as part of a guest order to fulfil the contract or to carry out pre-contractual measures. We store the information you provide for the period of processing and fulfilment of your order. Your data will then be deleted unless statutory retention obligations prevent this.

    We may use various services from service providers for the operation and optimisation of our website and our services and for contract processing. It is necessary that the data required for the fulfilment of tasks, in particular for central IT services or the hosting of our website and for the delivery of products, is passed on to these companies.

    When passing on your personal data in this respect, we always ensure the highest possible level of security.

    We assure you that these service providers have been carefully selected and contractually bound by us beforehand. If a company works for us by way of order processing (e.g. for hosting the website), we guarantee that appropriate data protection precautions and data security measures have been agreed with the companies commissioned by us. We pass on the personal data required for the delivery of ordered goods, such as first name, surname, address, to logistics companies and the parcel/postal service provider specified in the order, such as DHL, DPD, UPS and Hermes. This is necessary in particular for the fulfilment of contracts and to protect our legitimate interests or those of a third party.
  • PayPal as a payment method: If you decide to pay with the online payment service provider PayPal as part of your order process, your contact details will be transmitted to PayPal as part of the order triggered in this way. PayPal is an offer from PayPal (Europe) S.à.r.l. & Cie. S.C.A., 22-24 Boulevard Royal, L-2449 Luxembourg. PayPal assumes the function of an online payment service provider as well as a trustee and offers buyer protection services.

    The personal data transmitted to PayPal is usually first name, surname, address, telephone number, IP address, e-mail address or other data required for order processing, as well as data related to the order, such as number of items, item number, invoice amount and taxes in per cent, billing information, etc. This transmission is necessary to process your order with PayPal.

    This transmission is necessary to process your order with the payment method you have selected, in particular to confirm your identity, to administer your payment and the customer relationship.

    Please note that PayPal may also pass on personal data to service providers, subcontractors or other affiliated companies if this is necessary to fulfil the contractual obligations arising from your order or if the personal data is to be processed on our behalf.

    Depending on the payment method selected via PayPal (e.g. invoice or direct debit), the personal data transmitted to PayPal will be transmitted by PayPal to credit agencies.

    This transmission is used to check your identity and creditworthiness in relation to the order you have placed. You can find out which credit agencies are involved and which data is generally processed by PayPal in PayPal's privacy policy www.paypal.com/de/webapps/mpp/ua/privacy-full.
  • Visiting our buildings: When you enter our buildings, we make video recordings in appropriately labelled areas for security and verification purposes. In addition, your name, address, employer, title, ID information, copies of documents, government-issued documents, mobile and telephone number(s), date of birth, all citizenships (including former citizenships), nationality(ies) (including former nationalities), residence permit(s) and place of residence may be recorded and stored when you enter/register in our buildings. We collect this personal data for security reasons and to fulfil legal requirements (trade compliance). You will also be able to use a WLAN service. In this case, we collect device-specific data during your registration and ask you to enter your name and e-mail address when you register.
  • Customer events: When we organise customer events (such as promotional events, sponsoring events, cultural events and sporting events), we may also process personal data.

    This data may include the name and address of participants or interested parties and - depending on the event - other data such as your date of birth.

    We may process this information for the purpose of organising customer events, but also to contact you and get to know you better. Further details can be found in the relevant conditions of participation.
  • Business partners: RWS GmbH works with various companies and business partners, such as suppliers, commercial customers of goods and services and service providers (e.g. IT service providers). We may process personal data about the contact persons of these companies, such as their name, function, all citizenships (including former citizenships), nationality(ies) (including former nationalities), residence permit(s) and domicile and title.

    Depending on the area of activity, we may be obliged to check the company and/or its employees in detail.

    If this is the case, we will notify you separately. We may then process personal data about you in order to improve our customer orientation, customer satisfaction and customer loyalty ("customer relationship management").
  • Administration: We may process personal data for our internal company administration. For example, we may process personal data in connection with IT or property management. We may also process personal data for accounting and archiving purposes and generally for the review and improvement of internal processes.
  • Corporate transactions: Personal data may also be processed for the preparation and processing of corporate and other transactions.
  • Job applications: We may also process personal data when you apply to us. In general, we require the usual details and documents as well as the information stated in the job advert. Please read our data protection declaration for applicants (the link to which was referred to above). It contains information on how we process your personal data collected as part of an application.
  • Employment relationship: We process the personal data of our employees within the scope of their employment relationship. In this context, a specific RWS GmbH data protection declaration for employees applies.
  • Compliance with legal requirements: We may process personal data to comply with legal requirements. This includes, for example, the operation of a whistleblowing system for reports of suspected misconduct, internal investigations or the disclosure of documents to an authority if we have to do so for good cause or even due to a legal obligation. In this context, we may process names and documents or descriptions relating to you or third parties.
  • Protection of rights: In order to protect our rights, we may process personal data in various circumstances, for example to assert claims in or out of court or to defend claims against us. For example, we may have the prospects of litigation clarified or submit documents to an authority. In addition, authorities may oblige us to disclose documents containing personal data.

We process personal data based on the following principles:

  • for the fulfilment of a contract
  • on the basis of legitimate interests. These include, for example, the interest in customer care and communication with customers outside of a contractual relationship, for marketing activities, to get to know our customers and other persons better, to improve products and services and to develop new ones, to combat fraud and to prevent and investigate criminal offences, to protect customers, personnel and other persons and data, secrets and the assets of RWS GmbH, to ensure IT security, in particular in connection with the use of websites, apps and other IT infrastructure, to secure and organise business processes, including the operation and further development of websites and other systems, to manage and develop the company, in the sale or purchase of companies, parts of companies and other assets, and in the enforcement of or defence against legal claims.
  • on the basis of consent, if this is obtained separately, and
  • to comply with legal and regulatory obligations.

    In general, you are not obliged to disclose personal data to us. However, we must collect and process
    certain data in order to conclude and fulfil a contract and for other purposes.
     

4. with whom do we share your personal data?

Our employees have access to your personal data to the extent that access is necessary for the purposes described and for the work of the employee concerned. They act in accordance with our instructions and are obliged to maintain confidentiality and secrecy when handling your personal data.

In addition, we may disclose your personal data to external service providers who carry out certain business processes on our behalf ("processors"), such as in particular

  • IT services, such as data storage, cloud services, data analyses, etc.
  • Consultancy services, such as to tax consultants, lawyers, management consultants, recruiters, etc.
  • Logistics services for the delivery of goods
  • Administrative services, for example property management
  • Credit reporting and debt collection services.

In addition, there are other examples of cases in which we may disclose your personal data:

  • We may disclose your personal data to third parties (e.g. authorities) if this is required by law. We also reserve the right to process your personal data in order to fulfil court orders or to assert or defend against legal claims or if we consider it necessary for other legal reasons.
  • We may disclose your personal data to third parties (such as a buyer) if this is necessary for a corporate transaction.
     

5. When do we disclose your personal data to third countries?

The recipients of your personal data (section 4) may be located abroad, including in countries outside Switzerland, the EU or the EEA, where the legal system does not provide for the same level of protection of your personal data as in Switzerland, the EU or the EEA.

If we disclose your personal data to recipients in such countries, we will normally conclude a data transfer agreement to ensure adequate protection of your personal data, including the contracts. Should you require further information in this regard, please contact the data protection team at RWS GmbH (dataprotection@rws-tech.com).
 

6. How do we protect your personal data?

We use appropriate technical and organisational processes to ensure the security of your personal data and to protect it against unauthorised or unlawful processing and to prevent the risk of loss, accidental alteration, accidental disclosure or unauthorised access.
 

7. How long do we store your personal data?

We do not store your personal data for longer than is necessary for the purposes for which the information is collected or for compliance with legal retention periods.

If you have given us your consent, we will store your data until you withdraw your consent, provided there is no other legal basis for processing your data and there are no statutory retention periods to prevent deletion.
 

8. What rights do you have in relation to your personal data?

You have the following rights, subject to the limits set out in the applicable law: you may, among other things, request access to your personal data processed by us, instruct us to rectify or erase it, request that the personal data you have provided to us be returned to you in a structured, commonly used and machine-readable format or transmitted to a person of your choice. You can also withdraw your consent if you have consented to RWS GmbH processing your personal data. You then have the right to lodge a complaint with a data protection authority about the way in which we have used your personal data.
 

9. existence of automated decision-making

We do not use automated decision-making or profiling.
 

10. contact details

If you have any questions or wish to exercise your rights in relation to the processing of your personal data, please contact the data protection team at RWS GmbH (dataprotection@rws-tech.com).
 

11. amendment of our data protection provisions

We reserve the right to change our security and data protection measures if this becomes necessary due to technical developments. In such cases, we will also adapt our data protection information accordingly. Please therefore note the current version of our data protection declaration.
 

12. important information in accordance with Art. 13 of the General Data Protection Regulation (GDPR) for the organisation of competitions

To enable you to take part in the competition, we collect personal data (surname, first name, date of birth, country and e-mail address).

In accordance with Art. 6 Para. 1 a.) -c.) GDPR, we are authorised to collect, store and transfer personal data if the data subject has consented to the data processing or if a contract or legal obligation is to be fulfilled.

Your personal data will be stored and used to receive electronic newsletters and to organise the competition and can be deleted at any time at your request. The contact address for this is info(at)rws-tech.com

The winner must provide their postal address for the purpose of processing the prize. The winner's data will be stored in accordance with the statutory retention periods.

Your data will only be used for the purposes of the competition and not for any other purpose, unless you have opted to receive a newsletter and have expressly consented to this purpose. Your data will only be transmitted to third parties if this is necessary for the realisation of the competition (e.g. web agencies). Your data will not be transmitted to other third parties.

Furthermore, your data will be transmitted to internal departments involved in the execution of the respective business processes, e.g. bookkeeping, accounting, dispatch centre, IT. If you have been determined as the winner, there are retention periods under tax and commercial law. These are 10 years for accounting documents in accordance with Section 147 (1) of the German Fiscal Code (AO) and 6 years for business documents in accordance with Section 257 (1) of the German Commercial Code (HGB).

Participants have the option at any time to obtain information on the status of the storage of their personal data and to request its deletion. However, further participation in the competition is then no longer possible. The blocking/deletion request (cancellation) should be sent to the following e-mail address: info(at)rws-tech.com.

Registration for the newsletter is voluntary and is to be regarded as a ticket for participation in the competition. The first names, surnames and email addresses of participants who have also registered for a newsletter as part of their participation in the competition will be used exclusively for sending the above-mentioned newsletter and stored until the recipient cancels their subscription. The cancellation can be made via the unsubscribe link in the footer of the newsletter or in the form of an informal written message to info(at)rws-tech.com. Further information on this and on the data protection conditions can be found in the legal information in its current form on the organiser's website.