Privacy policy of RWS GmbH

Data protection is a matter of trust. Your trust is a core value for our company ("RWS GmbH" and/or "we" and/or "us").

1. About us

2. When does this privacy policy apply?

3. What personal data do we process and for what purposes?

4. With whom do we share your personal data?

5. When do we disclose your personal data to third countries?

6. How do we protect your personal data?

7. How long do we store your personal data?

8. What rights do you have in relation to your personal data?

9. Existence of automated decision-making

10. Contact details

11. Changes to our data protection provisions

12. Important information pursuant to Art. 13 of the General Data Protection Regulation (GDPR) for the implementation of competitions

1. About us

This privacy policy applies to RWS GmbH. If you have any questions or concerns regarding the processing of your personal data, please contact the RWS GmbH data protection team at dataprotection(at)rws-tech.com .

2. When does this privacy policy apply?

This privacy policy applies to all processing of personal data in connection with all business transactions in all business areas. It applies to the processing of both past and future personal data.

Please note that different privacy policies may apply, for example, to applicants, trade fairs and similar events.

3. What personal data do we process and for what purposes?

We may process personal data in the following situations and for the following purposes:

  • Communication: We may process personal data when you contact RWS GmbH or when RWS GmbH contacts you , for example when you contact our customer service department or when you write to or call RWS GmbH. In this case, we normally process your name(s) and contact details, as well as the content and time of the relevant communications. We may use this data to provide you with information, process your request and communicate with you.
  • Visiting websites, using apps: When you visit our websites or install and use an app from RWS GmbH, we may automatically collect information such as your browser, your computer's IP address, your internet service provider, the website from which you linked to our website, the duration of your visit to our website, and the type of device you are using (such as PC, smartphone or tablet and the corresponding operating system)..

    We may then record which pages you visited during your visit to our website. This information may be used to improve the functionality of our website, for statistical purposes and for system administration. We may also use "cookies". These are small text files that are stored temporarily or permanently on your device when you visit our website. Cookies collect information about the number of visitors to the website, the pages visited and the time spent on the website. They are often necessary for the functionality of the website.

    Other cookies may be used to personalise the offering so that RWS GmbH can display targeted third-party advertising to you. You can refuse the use of cookies by adjusting the settings in your browser or by not accepting cookies when you visit the website. However, this may affect your experience of the website.

    Cookies that are necessary for the technically error-free and optimised provision of our services ("technically necessary cookies") may be stored on the basis of our legitimate interest. Cookies that are not technically necessary may only be set after you have given your consent.

    You can adjust your cookie settings at any time and revoke any consent you have already given.
  • We may also use analysis services from external service providers, which may result in the service provider in question processing data about you. We recommend that you read the privacy policies of these external service providers.

    The following analysis services may be used on our pages:
    • "Matomo" is operated by InnoCraft Ltd., 150 Willis St. 6011 Wellington New Zealand.
    • "Google Analytics" is operated by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA, or, if the service is provided in the European Economic Area and Switzerland, by Google Ireland Limited, based at Gordon House, Barrow Street, Dublin 4, Ireland.
    • "Hotjar" is operated by Hotjar Ltd., Level 2, St. Julians Business Centre, 3, Elia Zammit Street, St Julians STJ 1000, Malta.
    • "Facebook" is operated by Facebook, 1601 Willow Rd, 94025 Menlo Park, USA, or, if the service is provided in the EU, by Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland.


For the purpose of statistical analysis of visitor traffic, the user information generated by the cookie may be transmitted to our server and stored for usage analysis purposes, which serves to optimise our website. Your IP address is immediately anonymised during this process, so that you remain anonymous to us as a user.

The information generated by the cookie about your use of this website will not be passed on to third parties.
To find out about the purpose and scope of the processing of your data, as well as your rights and settings options for protecting your privacy, please visit the following websites with the data protection information of the aforementioned providers at:


Finally, we may also use functions from service providers such as LinkedIn, which may result in the relevant service provider processing data about you. We recommend that you read the privacy policies of these external service providers.

Our pages may contain links or plug-ins that redirect you to the websites of the social networks listed below.

  • "Facebook" is operated by Facebook, 1601 Willow Rd, 94025 Menlo Park, USA, or, if the service is provided in the EU, by Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland.
  • "Instagram" is operated by Facebook, 1601 Willow Rd, 94025 Menlo Park, USA, or, if the service is provided in the EU, by Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland.
  • "Pinterest" is operated by Pinterest Inc., 808 Brannan Street, San Francisco, CA 94103-4904, USA.
  • YouTube is a service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA, or, if the service is provided in the European Economic Area and Switzerland, by Google Ireland Limited, based at Gordon House, Barrow Street, Dublin 4, Ireland.
  • "Twitter" is operated by Twitter Inc., 795 Folsom St., Suite 600, San Francisco CA 94107 in the USA.
  • "LinkedIn" is operated by LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland.
  • "XING" is operated by XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany.

If you click on one of the links or buttons mentioned above, you will be redirected directly to the websites of the social networks mentioned above. It is beyond our control to influence the content of any data that may be transmitted. If you click on the respective link or button, information that you have accessed certain pages of our website may be forwarded to the servers of the social networks mentioned above.

For users who are logged in to the aforementioned social networks at the same time, this means that the usage data may be assigned to your respective personal account or profile.

If you use the links or buttons, it cannot be ruled out that this information may be transmitted directly from your browser to the aforementioned social networks and stored there. Even if you are not a member of the aforementioned social networks, it is still possible that the aforementioned social networks may determine and store your IP address, over which we also have no influence.

To find out the purpose and scope of the processing of your data, as well as your rights and settings options for protecting your privacy, please visit the following websites with the data protection information of the aforementioned providers at:

If you do not agree to the aforementioned social networks collecting any data about you when you click on the links or buttons, we ask that you log out of your account before visiting our website. You also have the option of blocking the add-ons for your browser or visit to the website.

Display of content on social networks: To display content on social networks and plug-ins, we may use certain services that serve to display the websites and manage our social networks. We may use the following services for this purpose:

  • "Flockler" is operated by Flockler, Rautatienkatu 21 B, 33100, Tampere, Finland.
     
  • "ShareThis" is operated by ShareThis Inc., 4005 Miranda Ave, Suite 100, Palo Alto, 94304 California, USA.

By clicking, liking, commenting or interacting in a similar way with the respective social network, a connection to the service may be established. The service provider may receive your IP address. This also applies if you are not logged in to the respective social network.

Any use is based on the legitimate interest in presenting the channels of the social networks used as comprehensively as possible.

To find out the purpose and scope of the processing of your data, as well as your rights and settings options for protecting your privacy, please visit the following websites with the data protection information of the aforementioned providers at:

  • Flockler: https://flockler.com/  
     
  • ShareThis: https://sharethis.com/privacy/  
     
  • YouTube: Videos that link to YouTube may be embedded on our websites. In such cases, clicking on the YouTube button will take you to our videos on the YouTube website. We then only enable you to connect to the YouTube service. YouTube is a service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA, or, if the service is provided in the European Economic Area and Switzerland, by Google Ireland Limited, based at Gordon House, Barrow Street, Dublin 4, Ireland.

    If you do not agree to the storage of this data from your visit, you can refuse the use of cookies by adjusting the settings in your browser or by not accepting cookies when visiting the website.

    If you would like information about the purpose and scope of data collection and use by Google, as well as your rights and settings options for protection as a YouTube customer, please refer to YouTube's privacy policy: (    www.google.com/policies/privacy/ ).
     
  • Google Maps: The websites may use Google Maps from Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland. Google Maps is a web service for displaying interactive (land) maps to visually represent geographical information. By using this service, our location is displayed to you and any journey to us is made easier.

    When you visit subpages that include Google Maps, information about your use of our website (such as your IP address) is transmitted to Google servers and stored there. This may also involve transmission to Google LLC. servers in the USA. This occurs regardless of whether Google provides a user account that you are logged into or whether a user account exists. If you are logged in to Google, your data will be directly associated with your account. If you do not want this association with your Google profile, you must log out before activating the button. Google stores your data (even for users who are not logged in to ) as usage profiles and evaluates them. The collection, storage and evaluation are based on Google's legitimate interest in displaying personalised advertising, market research and/or the needs-based design of Google websites. You have the right to object to the creation of these user profiles, whereby you must contact Google to exercise this right.

    If you do not agree to the storage of this data from your visit, you can refuse the use of cookies by adjusting the settings in your browser or by not accepting cookies when visiting the website.

    The use of Google Maps is in the legitimate interest of RWS GmbH or a third party.
     
  • Yumpu: Components of the Yumpu web service, operated by i-Magazine AG, Gewerbestrasse 3, 9444 Diepoldsau, Switzerland, may be used on our websites. This enables the publication and distribution of magazines and catalogues, as well as their viewing.

    The magazines and magazine excerpts we store on Yumpu are reproduced exclusively on the website     www.yumpu.com. As soon as you visit one of our websites linked to Yumpu, you will be automatically redirected to "https://www.yumpu.com".

    As soon as you view the e-papers provided by us, technical data is transmitted to the Yumpu server (e.g. IP address, web browser and operating system used, date and time of access, and the referrer URL, unless this is suppressed by your browser).

    If you have a Yumpu user account and do not want Yumpu to collect data about you via this website and link it to your membership data stored with Yumpu, you must log out of your user account before visiting this website.

    The use of Yumpu is in the legitimate interest of RWS GmbH or a third party.

    If you would like to receive information about the purpose and scope of data collection and use by Yumpu, as well as your rights and settings options for data protection, please refer to Yumpu's privacy policy:     https://www.yumpu.com/en/info/privacy_policy. Information on Yumpu's cookie policy can be found at https://www.yumpu.com/en/info/cookie_policy.

     
  • Google Tag Manager: Google Tag Manager may be used on our websites. Google Tag Manager is a service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, or, if the service is provided in the European Union, Google Ireland Limited, Google Building Gordon House, Barrow St, Dublin 4, Ireland. Google Tag Manager enables us as marketers to manage website tags via an interface. The Google Tag Manager tool, which implements the tags, is a cookie-free domain and does not itself collect any personal data. Google Tag Manager triggers other tags, which may in turn collect data. Google Tag Manager does not access this data. If deactivation has been carried out at domain or cookie level, this remains in place for all tracking tags implemented with Google Tag Manager.

    The use of Google Tag Manager is in the legitimate interest of RWS GmbH.

    Further information on data protection can be found on Google's website:     https://policies.google.com/privacy  
     
  • Google reCaptcha: Our websites may use the reCaptcha service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, or, if the service is provided in the European Union, Google Ireland Limited, Google Building Gordon House, Barrow St, Dublin 4, Ireland.

    The query serves to distinguish whether an entry is made by a natural person or abusively by machine and automated processing.

    The service includes sending the IP address and, if necessary, other data required by Google for the reCaptcha service to Google and is based on our legitimate interest in determining individual responsibility on the Internet and preventing abuse and spam.

    When using Google reCaptcha, personal data may also be transferred to the servers of Google LLC. in the USA.

    Further information on Google reCAPTCHA and Google's privacy policy can be found at:     https://www.google.com/intl/en/policies/privacy/
     
  • Web fonts: External fonts may be used on our websites. These improve the display. This ensures that texts and fonts are displayed correctly. The following providers may be used:
     
    • Google Fonts is operated by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, or, if the service is provided in the European Union, Google Ireland Limited, Google Building Gordon House, Barrow St, Dublin 4, Ireland.
    • FastFonts is operated by Monotype GmbH, Spichernstraße 2, 10777 Berlin. When a page is accessed, the fonts are loaded into the browser cache to enable the fonts to be displayed.

      For this purpose, a connection is established with the provider's server. In doing so, usage data is processed by the provider, such as your IP address. The use of these services is in the legitimate interest of RWS GmbH.

      To find out the purpose and scope of the processing of your data, as well as your rights and settings options for protecting your privacy, please visit the following websites with the data protection information of the aforementioned providers at:
       
    • Google Fonts: https://www.google.com/intl/en/policies/privacy/
       
    • FastFonts: https://www.fonts.com/info/legal or
       
    • Monotype GmbH https://www.unternehmen.online/meta/datenschutzerklaerung/
       
  • Contact form: If you use our contact form to get in touch with us, we will ask you for personal information. In order for us to respond to your enquiry, you must provide a valid email address. Further personal details are optional.

    Your details will be processed by email. For technical reasons, we cannot guarantee that your contact information will be transmitted in encrypted form. This means that there is a theoretical possibility that data could be viewed or falsified by unauthorised persons.

    Data processing for the purpose of contacting us is based on your voluntary consent. By clicking on the "Send" button, you consent to the processing of your contact information for the above-mentioned purposes. If you do not agree, you must cancel the process. The contact form will not be sent and your data will not be processed.

    The data entered in the contact form is therefore processed exclusively on the basis of your consent. You can revoke your consent at any time with future effect by contacting     dataprotection(at)rws-tech.com .

    We only use your data to the extent necessary to process your enquiries and for further correspondence with you. The data collected by us for the use of the contact form is stored by us for the purpose of processing the enquiry and in the event of follow-up questions, and is deleted in accordance with data protection regulations after your enquiry has been dealt with, unless there is another legal obligation to retain it.
     
  • Use of email: We may use your name and email address to send you notifications, updates, invitations to events and other information by email. However, we will first ask for your consent to do so, unless we have already received your contact details from you in connection with our services. If you receive marketing communications from us and no longer wish to do so, you can unsubscribe at any time by following the link contained in these emails. We may use external service providers to find out whether you open our emails or click on the links contained therein. You can prevent this by adjusting the relevant settings in your email client.
     
  • Newsletter: If you have given your consent to receive a newsletter, we may process your data collected in this context. When you subscribe to the free RWS newsletter, your email address and the date and time of registration are stored. The data is processed on the basis of consent in accordance with Art. 6 (1) (a) GDPR.

The only mandatory information required to send you the newsletter is your email address. We may store your email address for the purpose of delivering the newsletter. The legal basis for this is your consent. The provision of further, separately marked data and information is voluntary. This data may be used for the purpose of personalising the email newsletter and/or addressing you personally.

We have recorded your consent and are obliged to keep its content available for retrieval at any time.

If you register for an email newsletter, the personal data and information you provide and transmit to us may be electronically recorded and stored by us. The purpose of this processing is initially to carry out the so-called double opt-in procedure, with which you can consent to the regular sending of the email newsletter. The registration system with an additional confirmation message (double opt-in) prevents misuse by third parties.

This means that after you have submitted your data and information, we will send an email to the email address you have provided and ask you to confirm that you wish to receive the newsletter. If you do not confirm your registration, your data will be deleted.

After your confirmation, we will store your IP address and the time of confirmation.

The purpose of this procedure is to verify your registration for the email newsletter and, if necessary, to identify and prevent any possible misuse of your personal data. The legal basis for this is the protection of our legitimate interests or those of a third party.

Please note that we can evaluate the behaviour of readers of our email newsletter. For this evaluation, the emails sent contain so-called web beacons or tracking pixels. These web beacons or tracking pixels are single-pixel image files that are optionally provided by our service provider to measure the performance of our newsletters. The integration of the web beacon/tracking pixel and the evaluation of which links are clicked within the newsletter are carried out via the servers of the service provider Mailchimp (Mailchimp: operated by The Rocket Science Group LLC d/b/a Mailchimp, 675 Ponce de Leon Ave NE, Suite 5000, Atlanta, GA 30308 USA) and are assigned to your email address and an individual ID for statistical and analytical purposes. The legal basis is your consent.

Further information about Mailchimp and Mailchimp's privacy policy can be found at mailchimp.com/legal/privacy

This tracking does not take place if you have disabled the display of images in your email programme by default. In this case, the newsletter will not be displayed in full and you may not be able to use all functions. As soon as you display the images, the tracking described above will be activated.

The data collected during registration (email address and voluntary information) will be deleted as soon as it is no longer required for the purpose for which it was collected. This is the case after you unsubscribe from the newsletter or revoke your consent. The personal data will be irrevocably deleted. The legality of the data processing operations already carried out and data stored by us for other purposes (e.g. in the context of a customer relationship, a prize draw, etc.) remain unaffected by this.

The data and information stored via the tracking function will be stored for as long as you are subscribed to the newsletter. After you unsubscribe or revoke your consent, we will store your data purely for statistical and anonymous purposes.

  • Online shop: You have the option of ordering goods from our online shop via our website as a customer or as a guest. Once you have registered, you can log in to our shop directly with your email address and password when placing future orders, without having to re-enter your contact details. Your personal data is entered into an input mask, transmitted to us and stored.

    When you place an order via our website, we collect personal data from you, such as your title, first name, surname, email address, postal address and telephone number, if you register in our shop.

    The processing of your personal data is necessary for the performance of the contract or for the implementation of pre-contractual measures, for the fulfilment of a legal obligation, for the protection of the legitimate interests of RWS GmbH or a third party.

    Otherwise, your data will only be processed if you have given your consent. You can revoke your consent at any time with effect for the future. Your personal data will be deleted when it is no longer required for the aforementioned purposes, unless this conflicts with statutory retention obligations.

    You can also place orders as a guest without registering in advance. In this case, however, you will have to re-enter your data for each additional order.

    We process the information you provide when placing a guest order for the purpose of fulfilling the contract or carrying out pre-contractual measures. We store the information you provide for the duration of the processing and handling of your order. After that, your data will be deleted, unless statutory retention obligations prevent this.

    We may use various services provided by service companies for the operation and optimisation of our website and our services and for contract processing. In doing so, it is necessary to pass on to these companies the data required to perform their tasks, in particular for central IT services or the hosting of our website and for the delivery of products.

    When passing on your personal data in this context, we always ensure the highest possible level of security.

    We assure you that these service providers have been carefully selected by us in advance and are contractually bound. If a company works for us on a contract processing basis (e.g. for hosting the website), we ensure that appropriate data protection precautions and data security measures have been agreed with the companies we commission. We pass on the personal data necessary for the delivery of ordered goods, such as first name, surname and address, to logistics companies and the parcel/postal service providers specified in the order, such as DHL, DPD, UPS and Hermes. This is necessary in particular for the fulfilment of contracts and to safeguard our legitimate interests or those of a third party.
  • PayPal as a payment method: If you choose to pay using the online payment service provider PayPal during the ordering process, your contact details will be transmitted to PayPal as part of the order you have placed. PayPal is a service provided by PayPal (Europe) S.à.r.l. & Cie. S.C.A., 22-24 Boulevard Royal, L-2449 Luxembourg. PayPal acts as an online payment service provider and trustee and offers buyer protection services.

    The personal data transmitted to PayPal usually includes your first name, last name, address, telephone number, IP address, email address, or other data necessary for order processing, as well as data related to the order, such as the number of items, item number, invoice amount and taxes as a percentage, invoice information, etc.

    This transfer is necessary to process your order using your chosen payment method, in particular to confirm your identity, to administer your payment and the customer relationship.

    Please note that PayPal may also pass on personal data to service providers, subcontractors or other affiliated companies to the extent necessary to fulfil the contractual obligations arising from your order or if the personal data is to be processed on behalf of PayPal.

    Depending on the payment method selected via PayPal (e.g. invoice or direct debit), the personal data transmitted to PayPal will be transferred by PayPal to credit agencies.

    This transfer serves to verify your identity and creditworthiness in relation to the order you have placed. You can find out which credit agencies are involved and what data PayPal generally processes in PayPal's privacy policy at     https://www.paypal.com/en/webapps/mpp/ua/privacy-full.
     
  • Visiting our premises: When you enter our premises, we record video footage in designated areas for security and verification purposes. In addition, when you enter/register at our premises, your name, address, employer, title, ID information, copies of documents, government-issued documents, mobile and telephone number(s), date of birth, all citizenships (including former citizenships), nationality(ies) (including former nationalities), residence permit(s) and place of residence may be recorded and stored. We collect this personal data for security reasons and to comply with legal requirements (trade compliance). You will also be able to use a Wi-Fi service. In this case, we collect device-specific data during your registration and ask you to enter your name and email address when you log in.
     
  • Customer events: When we hold customer events (such as promotional events, sponsorship events, cultural events and sporting events), we may also process personal data.

    This data may include the name and address of participants or interested parties and, depending on the event, other data such as your date of birth.

    We may process this information for the purpose of holding customer events, but also to contact you and get to know you better. Further details can be found in the relevant terms and conditions of participation.
     
  • Business partners: RWS GmbH works with various companies and business partners, such as suppliers, commercial customers of goods and services, and service providers (e.g. IT service providers). We may process personal data about the contact persons of these companies , such as their name, position, all citizenships (including former citizenships), nationality(ies) (including former nationalities), residence permit(s) and place of residence, and title.

    Depending on the area of activity, we may be obliged to thoroughly check the relevant company and/or its employees.

    If this is the case, we will notify you separately. We may then process personal data about you in order to improve our customer focus, customer satisfaction and customer loyalty ("customer relationship management").
     
  • Administration: We may process personal data for our internal company administration. For example, we may process personal data in connection with IT or property management. We may also process personal data for accounting and archiving purposes and, in general, for reviewing and improving internal processes.
     
  • Corporate transactions: Personal data may also be processed for the preparation and handling of corporate and other transactions.
     
  • Job applications: We may also process personal data when you apply for a job with us. In general, we require the usual information and documents, as well as the information specified in the job advertisement. Please read our privacy policy for applicants (link provided above). It contains information on how we process your personal data collected in the context of a job application.
     
  • Employment relationship: We process the personal data of our employees within the scope of their employment relationship. In this context, a specific RWS GmbH privacy policy for employees applies.
     
  • Compliance with legal requirements: We may process personal data in order to comply with legal requirements. This includes, for example, the operation of a whistleblowing system for reports of suspected misconduct, internal investigations or the disclosure of documents to an authority if we are required to do so for important reasons or even due to a legal obligation. In this context, we may process names and documents or descriptions relating to you or third parties.
     
  • Protection of rights: In order to protect our rights, we may process personal data in various circumstances, for example to assert claims in or out of court or to defend claims against us. For example, we may seek clarification of the prospects of litigation or submit documents to an authority. In addition, authorities may require us to disclose documents containing personal data.

We process personal data based on the following principles:

  • to fulfil a contract
  • on the basis of legitimate interests. These include, for example, the interest in customer care and communication with customers outside of a contractual relationship, for marketing activities, to get to know our customers and other persons better, to improve products and services and to develop new ones, to combat fraud and to prevent and investigate criminal offences, to protect customers, staff and other persons and data, secrets and the assets of RWS GmbH, to ensure IT security, in particular in connection with the use of websites, apps and other IT infrastructure, to ensure and organise business processes, including the operation and further development of websites and other systems, to manage and further develop the company, when selling or purchasing companies, parts of companies and other assets, and when enforcing or defending legal claims.
  • on the basis of consent, if this is obtained separately, and
  • to comply with legal and regulatory obligations.

    In general, you are not obliged to disclose personal data to us. However, we need to collect and process certain data in order to conclude and fulfil a contract, as well as for other purposes.

4. With whom do we share your personal data?

Our employees have access to your personal data to the extent that access is necessary for the purposes described and the work of the employee concerned. They act in accordance with our instructions and are obliged to maintain confidentiality and secrecy when handling your personal data.

We may also share your personal data with external service providers who perform certain business processes on our behalf ("processors"), such as, in particular:

  • IT services, such as data storage, cloud services, data analysis, etc.
  • Consulting services, such as tax advisors, solicitors, management consultants, recruiters
  • Logistics services for the delivery of goods
  • Administrative services, such as property management
  • Credit reporting and debt collection services.

There are also other examples of cases in which we may disclose your personal data:

  • We may disclose your personal data to third parties (such as authorities) if required to do so by law. We also reserve the right to process your personal data in order to comply with court orders or to assert or defend legal claims, or if we deem it necessary for other legal reasons.
  • We may disclose your personal data to third parties (e.g. a buyer) if this is necessary for a corporate transaction.

5. When do we disclose your personal data to third countries?

The recipients of your personal data (section 4) may be located abroad, including in countries outside Switzerland, the EU or the EEA, where the legal system does not provide the same level of protection for your personal data as in Switzerland, the EU or the EEA.

When we disclose your personal data to recipients in such countries, we normally conclude a data transfer agreement to ensure adequate protection of your personal data, including contracts. If you would like further information on this, please contact the data protection team at RWS GmbH (dataprotection(at)rws-tech.com).

6. How do we protect your personal data?

We use appropriate technical and organisational processes to ensure the security of your personal data and to protect it against unauthorised or unlawful processing, as well as to avoid the risk of loss, accidental alteration, accidental disclosure or unauthorised access.

7. How long do we store your personal data?

We do not store your personal data for longer than is necessary for the purposes for which the information is collected or for compliance with legal retention periods.

If you have given us your consent, we will store your data until you withdraw your consent, provided that there is no other legal basis for processing your data and no statutory retention periods prevent its deletion.

8. What rights do you have with regard to your personal data?

Subject to the limits set out in the applicable law, you have the following rights: Among other things, you may request access to your personal data processed by us, instruct us to correct or delete it, request that the personal data you have provided to us be returned to you in a structured, commonly used and machine-readable format or transferred to a person of your choice. You may also withdraw your consent if you have consented to RWS GmbH processing your personal data. You then have the right to lodge a complaint with a data protection authority about the way in which we have used your personal data.

9. Existence of automated decision-making

We do not use automated decision-making or profiling.

10. Contact details

If you have any questions or wish to exercise your rights regarding the processing of your personal data, please contact the data protection team at RWS GmbH (dataprotection(at)rws-tech.com).

11. Changes to our data protection provisions

We reserve the right to change our security and data protection measures if this becomes necessary due to technical developments. In such cases, we will also adapt our data protection information accordingly. Please therefore refer to the current version of our data protection declaration.

12. Important information pursuant to Art. 13 of the General Data Protection Regulation (GDPR) for the conduct of competitions

In order to enable you to participate in the competition, we collect personal data (surname, first name, date of birth, country and email address).

In accordance with Art. 6 (1) a.) -c.) GDPR, we are entitled to collect, store and transmit personal data if the data subject has consented to the data processing or if a contract or legal obligation is to be fulfilled.

Your personal data will be stored and used for the purpose of receiving electronic newsletters and conducting the competition, and can be deleted at any time upon personal request. The contact address for this is info(at)rws-tech.com

For the purpose of processing the prize, the winner must provide their postal address. The winner's data will be stored in accordance with the statutory retention periods.

Your data will only be used for the purpose of conducting the competition and not for any other purposes, unless you have opted to receive a newsletter and have expressly consented to this use. Your data will only be transferred to third parties if this is necessary for the purpose of conducting the competition (e.g. web agencies). Your data will not be transferred to any other third parties.

Furthermore, your data will be transferred to internal departments involved in the execution of the respective business processes, e.g. bookkeeping, accounting, shipping, IT. If you are selected as a winner, there are retention periods under tax and commercial law. According to § 147 (1) of the German Fiscal Code (AO), these are 10 years for accounting documents and 6 years for business documents according to § 257 (1) of the German Commercial Code (HGB).

Participants have the option of obtaining information about the status of their personal data storage at any time and requesting its deletion. However, further participation in the competition will then no longer be possible. The request for blocking/deletion (revocation) must be sent to the following email address: info(at)rws-tech.com .

Registration for the newsletter is voluntary and is considered as a ticket for participation in the competition. The first and last names and email addresses of participants who have additionally registered for a newsletter as part of their participation in the competition will be used exclusively for sending the above-mentioned newsletter and will be stored by until revoked by the recipient. Revocation can be effected via the unsubscribe link in the footnote of the newsletter or in the form of an informal written notification to info(at)rws-tech.com . Further information on this and on the data protection conditions can be found in the current version of the legal notices on the organiser's website.